Draft version #1 revised April 2010 by ad hoc bylaws committee Roosevelt International Baccalaureate Middle School Site Governance Team Bylaws Revised April 2010
I.Mission Statement
The mission of the Roosevelt IB Middle School Site Governance Team (hereafter referred to as SGT) is to support and promote the IBO/Roosevelt Middle School mission:
The International Baccalaureate aims to develop inquiring, knowledgeable and caring young people who help to create a better and more peaceful world through intercultural understanding and respect.
To this end the organization works with schools, governments and international organizations to develop challenging programmes of international education and rigorous assessment.
These programmes encourage students across the world to become active, compassionate and lifelong learners who understand that other people, with their differences, can also be right.
II.Purpose
The purpose of the Roosevelt IB Middle School SGT is to foster high student achievement, set goals, formulate plans, and facilitate staff decision-making to improve IBMYP instructional programs.
The SGT will ensure that shared decision-making through collaboration and representation at Roosevelt IB Middle School is an empowering planning and problem-solving process for improving the quality of education for students.
This document is a vehicle to: 1) empower Roosevelt stakeholders who have an interest in improving the quality of education at the school, and 2) help make decisions regarding those site issues that have been established herein as within the scope of shared decision-making in San Diego Unified School District.
The shared decision-making procedure shall not discriminate against any person(s) based upon race, creed, religion, gender, ethnicity, age, marital status, sexual orientation, or disability. It shall apply to all programs within the schools’ services division and all other divisions as appropriate.
This document in no way diminishes the legal authority of School Site Council (SSC) or any other group.
III. Authority
A. The SGT has the authority to create governance bylaws; form fact-finding committees (open to all staff and parents); address issues and develop proposals that directly affect IBMYP instructional programs; and support students’ academic, social, and emotional growth. Within this scope and the provisions of district policy, collective bargaining agreements, and state law, the SGT has the following power and authority to:
1) Review and make recommendations for IBMYP curriculum and instructional goals for all students.
2) Review and make recommendations for the Master Schedule to support IBMYP curricular goals and objectives.
3) Review policies and procedures to support students’ social and emotional growth.
4) Review and make recommendations for the use of discretionary funds by committees under the purview of SGT.
5) Appoint and assign responsibilities to ad hoc committees as it deems appropriate.
B. Staff members have the right to:
1) Elect their representatives to the SGT as established in this document.
2) Recall their elected representatives in accordance with provision of these bylaws. A petition must be submitted and signed by a majority of the constituency.
3) Hold a secret ballot vote.
4) Review SGT actions.
C. Students, parents, and community members have the right to:
1) Elect their representatives to the SGT as established in this document. If no student, parent, and/or community member is elected, these can be appointed by the SGT and serve as if elected.
2) Recall their elected representatives in accordance with provision of these bylaws. A petition must be submitted and signed by a majority of the constituency
3) Hold a secret ballot vote.
4) Review SGT proposals.
D. The school principal retains the following rights to:
1) Implement programs, policies, and procedures.
2) Evaluate and discipline all staff members.
3) Exercise such other power and authority that is exclusively delegated to the principal by state law, district policy, and collective bargaining agreements.
IV. SGT Structure and Participants
The SGT will meet on a monthly basis during the regular school year, during the designated committee meeting time. It may occasionally be necessary for the SGT to hold special meetings.
A. The recommended composition of the SGT is as follows: One to three administrators, one to three parents/community members, one to two ASB student representatives, and representatives from departments as described in Section B.
B. Representative(s) will be elected from the following departments:
Language A
Mathematics
Humanities
Sixth Grade
Science
Physical Education
English Language Learners
San Diego Education Association
Special Education
Counseling
Classified Staff
PrimeTime Supervisor
Library
Gifted and Talented Education (GATE)
Language B
Arts
IBMYP Coordinator
Departments will elect representatives and those representatives will report on IBMYP implementation and other activities at each SGT meeting. If a representative is unable to attend, s/he is responsible for finding an alternate.
C. Representation of Classified Staff - Classified personnel shall elect two representatives. If a representative is unable to attend, s/he is responsible for finding an alternate.
D. Representation of Parents/Community Members - Roosevelt parents and community members shall elect representatives. It is recommended that parents represent the following student programs:
Gifted and Talented Education
Special Education
English Language Learners
General Education
In view of the diversity of Roosevelt’s student body and in order to further the mission of the SGT, parents and community members are encouraged to elect representatives who reflect the aforementioned diversity.
E. Representation of Students – One to three Associated Student Body (ASB) representative(s) will serve on the SGT team.
F. Representation of Administration - One to three Administrator(s) will serve on the SGT team. S/he shall be responsible for reporting on the state of the IBMYP, which includes all topics relevant to student needs.
V. Election Process and Terms of Office
A. All representatives may be appointed by consent or can be elected by their constituents using a secret ballot.
B. Representatives shall serve a term of two years.
C. To resign from the SGT, a representative must deliver written notice to the chairperson.
VI. Meeting Protocol
A. Meeting structure
1) Eight meetings shall be held during the school year.
2) Special meetings will be scheduled as needed.
3) All regular and special meetings shall be in accordance with Robert’s Rules of Order or in accordance with the adaptation thereof.
4) Meetings shall be held in the Library Media Center, unless otherwise stated, and begin promptly at designated time.
5) Meetings are open to all staff, students, parents, and community members.
B. Agendas and agenda requests
1) The agenda for the upcoming meeting will be posted electronically to all stakeholders 24 hours prior to the meeting. Hard copies will be available upon request.
2) Agenda requests with an IBMYP focus are due to the chair 72 hours prior to the upcoming meeting.
3) The SGT may address a particular issue immediately, or it may delegate the issue to the appropriate personnel (e.g. administration, custodial, counseling, technology).
4) Issues may be placed on a “parking lot” to be addressed at a future meeting.
C. Minutes
1) Minutes will be taken by the SGT secretary or a member appointed as needed.
2) The minutes will be approved by SGT at the start of the next meeting.
3) The minutes will be posted electronically. Hard copies will be available upon request.
D. Committees
1) Committees will be created as needed, both standing and ad hoc.
2) Standing committees’ representatives will report at each SGT meeting.
3) Ad hoc committee representatives will report at the next SGT meeting.
4) Forming ad hoc committees requires a majority vote of the SGT.
E. Expectations and responsibilities of members
1) All members will:
Arrive promptly.
Have read and prepared for meetings prior to the start of the meeting.
Comport themselves with courtesy and respect towards other SGT members.
2) Chairperson will:
Be elected by the team in the fall for a two-year term.
Schedule the eight meetings and notify all members.
Create the agenda for each meeting.
Facilitate and monitor meetings.
Establish a professional tone and manage each meeting by adhering to the agenda, as well as starting and ending each meeting in a timely manner.
Enforce the provisions set forth in this document.
3) Co-Chairperson will:
Be elected by the team in the fall for a two-year term.
Facilitate the monthly meetings when the Chairperson is unavailable.
Maintain the official SGT records including minutes, agendas, attendance records, and the members’ names, addresses and phone numbers.
4) Secretary will:
Be appointed by the Chairperson at each meeting (unless one member has agreed to be a permanent secretary).
Keep minutes of the meetings and distribute a draft of those minutes via e-mail or interoffice mail to all SGT members seven days prior to the next meeting.
5) Department representatives will:
Be prepared to share IBMYP implementation and other topics pertaining to their departments.
Share department highlights during roundtable in 30 seconds or less. Passing is acceptable if there is no news to report.
Notify the Chairperson/Co-Chairperson if they are unable to attend and identify the substitute representative.
F. Decision Making
1) Voting
In order to make school-wide decisions, a quorum (50% plus one person) of members must be present, including members from each constituent group: 1) administration, 2) departmental representatives, and 3) student/parent/community members.
In the absence of a quorum, the meeting will be adjourned and rescheduled.
If consensus cannot not reached, a simple majority vote will suffice.
If a simple majority cannot be reached, then the issue will be tabled and redirected to an ad hoc committee for further investigation into possible solutions.
2) Emergency Decisions
Emergency decisions that fall within the scope and authority of the SGT and are time-sensitive shall be made by the principal. These decisions may be impacted by legal, contractual, or district procedures and are subject to review.
3) Shared Decision-Making Procedures
The SGT shall:
Make decisions that enhance IBMYP implementation and student achievement.
Consider proposals from stakeholders.
Identify and prioritize IBMYP issues.
Direct concerns to a standing or ad hoc committee or appropriate personnel.
When the principal dissents from a majority decision, the issue is sent to the Contract Administration Committee (CAC). If the SGT cannot resolve a dispute, the constituency group of the individual stakeholder bringing the issue(s) may refer the dispute in writing to the CAC for resolution. The CAC procedures retain final responsibility for the administration of district schools with the Board of Education, consistent with state law.
4) Conflict Resolution
Methods for resolution:
Table the item and return to it later in the meeting.
Place item in the “parking lot.”
Call a 5-minute break.
Have an informal discussion among pairs or small groups.
Direct unresolved issues to a standing or ad hoc committee for possible solution.
G. Process for amending the SGT bylaws
1) The SGT bylaws will be reviewed and reevaluated every two years.
2) If there is a concern regarding the bylaws, a representative may request a review or change to the bylaws.
Roosevelt International Baccalaureate Middle School
Site Governance Team Bylaws
Revised April 2010
I. Mission Statement
The mission of the Roosevelt IB Middle School Site Governance Team (hereafter referred to as SGT) is to support and promote the IBO/Roosevelt Middle School mission:
The International Baccalaureate aims to develop inquiring, knowledgeable and caring young people who help to create a better and more peaceful world through intercultural understanding and respect.
To this end the organization works with schools, governments and international organizations to develop challenging programmes of international education and rigorous assessment.
These programmes encourage students across the world to become active, compassionate and lifelong learners who understand that other people, with their differences, can also be right.
II. Purpose
The purpose of the Roosevelt IB Middle School SGT is to foster high student achievement, set goals, formulate plans, and facilitate staff decision-making to improve IBMYP instructional programs.
The SGT will ensure that shared decision-making through collaboration and representation at Roosevelt IB Middle School is an empowering planning and problem-solving process for improving the quality of education for students.
This document is a vehicle to: 1) empower Roosevelt stakeholders who have an interest in improving the quality of education at the school, and 2) help make decisions regarding those site issues that have been established herein as within the scope of shared decision-making in San Diego Unified School District.
The shared decision-making procedure shall not discriminate against any person(s) based upon race, creed, religion, gender, ethnicity, age, marital status, sexual orientation, or disability. It shall apply to all programs within the schools’ services division and all other divisions as appropriate.
This document in no way diminishes the legal authority of School Site Council (SSC) or any other group.
III. Authority
A. The SGT has the authority to create governance bylaws; form fact-finding committees (open to all staff and parents); address issues and develop proposals that directly affect IBMYP instructional programs; and support students’ academic, social, and emotional growth. Within this scope and the provisions of district policy, collective bargaining agreements, and state law, the SGT has the following power and authority to:
1) Review and make recommendations for IBMYP curriculum and instructional goals for all students.
2) Review and make recommendations for the Master Schedule to support IBMYP curricular goals and objectives.
3) Review policies and procedures to support students’ social and emotional growth.
4) Review and make recommendations for the use of discretionary funds by committees under the purview of SGT.
5) Appoint and assign responsibilities to ad hoc committees as it deems appropriate.
B. Staff members have the right to:
1) Elect their representatives to the SGT as established in this document.
2) Recall their elected representatives in accordance with provision of these bylaws. A petition must be submitted and signed by a majority of the constituency.
3) Hold a secret ballot vote.
4) Review SGT actions.
C. Students, parents, and community members have the right to:
1) Elect their representatives to the SGT as established in this document. If no student, parent, and/or community member is elected, these can be appointed by the SGT and serve as if elected.
2) Recall their elected representatives in accordance with provision of these bylaws. A petition must be submitted and signed by a majority of the constituency
3) Hold a secret ballot vote.
4) Review SGT proposals.
D. The school principal retains the following rights to:
1) Implement programs, policies, and procedures.
2) Evaluate and discipline all staff members.
3) Exercise such other power and authority that is exclusively delegated to the principal by state law, district policy, and collective bargaining agreements.
IV. SGT Structure and Participants
The SGT will meet on a monthly basis during the regular school year, during the designated committee meeting time. It may occasionally be necessary for the SGT to hold special meetings.
A. The recommended composition of the SGT is as follows: One to three administrators, one to three parents/community members, one to two ASB student representatives, and representatives from departments as described in Section B.
B. Representative(s) will be elected from the following departments:
- Language A
- Mathematics
- Humanities
- Sixth Grade
- Science
- Physical Education
- English Language Learners
- San Diego Education Association
- Special Education
- Counseling
- Classified Staff
- PrimeTime Supervisor
- Library
- Gifted and Talented Education (GATE)
- Language B
- Arts
- IBMYP Coordinator
Departments will elect representatives and those representatives will report on IBMYP implementation and other activities at each SGT meeting. If a representative is unable to attend, s/he is responsible for finding an alternate.C. Representation of Classified Staff - Classified personnel shall elect two representatives. If a representative is unable to attend, s/he is responsible for finding an alternate.
D. Representation of Parents/Community Members - Roosevelt parents and community members shall elect representatives. It is recommended that parents represent the following student programs:
- Gifted and Talented Education
- Special Education
- English Language Learners
- General Education
In view of the diversity of Roosevelt’s student body and in order to further the mission of the SGT, parents and community members are encouraged to elect representatives who reflect the aforementioned diversity.E. Representation of Students – One to three Associated Student Body (ASB) representative(s) will serve on the SGT team.
F. Representation of Administration - One to three Administrator(s) will serve on the SGT team. S/he shall be responsible for reporting on the state of the IBMYP, which includes all topics relevant to student needs.
V. Election Process and Terms of Office
A. All representatives may be appointed by consent or can be elected by their constituents using a secret ballot.
B. Representatives shall serve a term of two years.
C. To resign from the SGT, a representative must deliver written notice to the chairperson.
VI. Meeting Protocol
A. Meeting structure
1) Eight meetings shall be held during the school year.
2) Special meetings will be scheduled as needed.
3) All regular and special meetings shall be in accordance with Robert’s Rules of Order or in accordance with the adaptation thereof.
4) Meetings shall be held in the Library Media Center, unless otherwise stated, and begin promptly at designated time.
5) Meetings are open to all staff, students, parents, and community members.
B. Agendas and agenda requests
1) The agenda for the upcoming meeting will be posted electronically to all stakeholders 24 hours prior to the meeting. Hard copies will be available upon request.
2) Agenda requests with an IBMYP focus are due to the chair 72 hours prior to the upcoming meeting.
3) The SGT may address a particular issue immediately, or it may delegate the issue to the appropriate personnel (e.g. administration, custodial, counseling, technology).
4) Issues may be placed on a “parking lot” to be addressed at a future meeting.
C. Minutes
1) Minutes will be taken by the SGT secretary or a member appointed as needed.
2) The minutes will be approved by SGT at the start of the next meeting.
3) The minutes will be posted electronically. Hard copies will be available upon request.
D. Committees
1) Committees will be created as needed, both standing and ad hoc.
2) Standing committees’ representatives will report at each SGT meeting.
3) Ad hoc committee representatives will report at the next SGT meeting.
4) Forming ad hoc committees requires a majority vote of the SGT.
E. Expectations and responsibilities of members
1) All members will:
- Arrive promptly.
- Have read and prepared for meetings prior to the start of the meeting.
- Comport themselves with courtesy and respect towards other SGT members.
2) Chairperson will:- Be elected by the team in the fall for a two-year term.
- Schedule the eight meetings and notify all members.
- Create the agenda for each meeting.
- Facilitate and monitor meetings.
- Establish a professional tone and manage each meeting by adhering to the agenda, as well as starting and ending each meeting in a timely manner.
- Enforce the provisions set forth in this document.
3) Co-Chairperson will:- Be elected by the team in the fall for a two-year term.
- Facilitate the monthly meetings when the Chairperson is unavailable.
- Maintain the official SGT records including minutes, agendas, attendance records, and the members’ names, addresses and phone numbers.
4) Secretary will:- Be appointed by the Chairperson at each meeting (unless one member has agreed to be a permanent secretary).
- Keep minutes of the meetings and distribute a draft of those minutes via e-mail or interoffice mail to all SGT members seven days prior to the next meeting.
5) Department representatives will:F. Decision Making
1) Voting
- In order to make school-wide decisions, a quorum (50% plus one person) of members must be present, including members from each constituent group: 1) administration, 2) departmental representatives, and 3) student/parent/community members.
- In the absence of a quorum, the meeting will be adjourned and rescheduled.
- If consensus cannot not reached, a simple majority vote will suffice.
- If a simple majority cannot be reached, then the issue will be tabled and redirected to an ad hoc committee for further investigation into possible solutions.
2) Emergency DecisionsEmergency decisions that fall within the scope and authority of the SGT and are time-sensitive shall be made by the principal. These decisions may be impacted by legal, contractual, or district procedures and are subject to review.
3) Shared Decision-Making Procedures
The SGT shall:
- Make decisions that enhance IBMYP implementation and student achievement.
- Consider proposals from stakeholders.
- Identify and prioritize IBMYP issues.
- Direct concerns to a standing or ad hoc committee or appropriate personnel.
When the principal dissents from a majority decision, the issue is sent to the Contract Administration Committee (CAC). If the SGT cannot resolve a dispute, the constituency group of the individual stakeholder bringing the issue(s) may refer the dispute in writing to the CAC for resolution. The CAC procedures retain final responsibility for the administration of district schools with the Board of Education, consistent with state law.4) Conflict Resolution
Methods for resolution:
G. Process for amending the SGT bylaws
1) The SGT bylaws will be reviewed and reevaluated every two years.
2) If there is a concern regarding the bylaws, a representative may request a review or change to the bylaws.